BDO Global Office Hiring for Assistant… Job at Namur Full Time

Full Job Description

Our offer
A full time role with plenty of variety, based within a pleasant international working environment with attention to work-life balance, flexible approach to work from home, open culture and good benefits. You will be part of the Global Office as a dedicated resource to the Global Assurance team,who are based in countries within Europe and North America and will report to and work closely with your manager (who is based in Zaventem).

Assistant Global Assurance Department
Within the Global Office we are looking for an Assistant to be part of our Global Assurance team. The Assistant will play an integral part in our day to day operations.This will include providing support to members of the Global Assurance team and rising to the challenge to solve problems when issues arise.

Your role

• Support the Global Assurance Department Manager on day to day delegated tasks;
• Assist with building publications identifying improvements in the layout, structure and accessibility;
• Use MS Office applications and BDO templates to draft memos, prepare documents (timelines, agendas, minutes, etc.,) and develop presentations following BDO Corporate Visual Identify (CVI) guidelines;
• Pro-actively contribute to the maintenance/update of our databases/lists/IT systems relevant for the Global Assurance Department. This entails timely and accurate filing, reporting and system updates as well as engaging with colleagues in our firms across the world;
• Input and maintain content for various departmental intranet sites on our SharePoint platform – this will include uploading and publishing items (such as technical content, news articles, contact lists, inserting links between different resources, etc.,), considering how users will interact with the information and identifying potential future improvements;
• Oversee generic mailboxes, organise, dispatch and respond to enquiries from our colleagues in national firms;
• Assist in development of online training materials, uploading training content, maintenance of our library of content, support certification processes for users in different countries and monitoring the completion of training activities for Global initiatives;
• Archive documents, materials, update systems and protect personal data according to our Global Office policies and procedures;
• Develop, design, launch and track surveys on a variety of topics;
• Plan and review scheduled meetings, re-evaluate priorities, and modify previously scheduled appointments within various calendars;
• Support Global Assurance management during organisation of Global internal meetings and events (online webinars, conferences).

Your profile

• Based in Belgium or willing to relocate;
• Being a remote friendly business, we will consider a variety of working options to suit your lifestyle (hybrid home/office; flexible working);
• Strong written communication skills, including excellent command of English, both spoken and written;
• Administrative or other relevant prior experience of working in a team environment;
• Advanced level of proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook and Teams);
• Willingness to learn new skills and to complete Global Office mandatory learning on a timely basis;
• In addition, prior experience or ability to use Adobe InDesign (Adobe Photoshop, Illustrator) would be beneficial but training will be provided if need be.

Personal Qualities;

• Excellent organisational skills with a strong focus on attention to detail;
• Ability to work towards tight deadlines, handle sensitive/confidential information with care and prioritise workload;
• Ability to work in a busy, innovative environment without being distracted or diverted;
• Methodical, thorough approach to routine tasks demonstrating awareness that all tasks, even if they are routine, contribute to the collective success of the Global Assurance Team;
• Ability to work independently and within a team setting with a desire to work with colleagues based across different countries. Some flexibility will be required on occasion for working with team members in different time zones;
• Seeks opportunities to expand role, demonstrates initiative and offers to take on additional responsibilities;
• Strong interpersonal skills, including a good sense of humour, creative/curious mindset, a ‘can do’ attitude and proactive in helping colleagues.

Job Type: Full-time

Schedule:

• Day shift

Work Location: On the road