Allied World Assurance Company Hiring for Administrative Assistant Job at Dublin Full Time

Job Summary:

To provide administrative support to the Dublin office

Job Duties:

• Manage the visitor and reception function for the office.
• Answer switchboard calls and route to relevant destination.
• Book visitors in at ground level reception.
• Ensure that guest arrivals are acknowledged by the host and assistance given when required.
• Directly support senior and executive managers with any administrative tasks (e.g., diary keeping, travel, expenses etc.).
• Oversee the meeting room schedule for the Dublin office and organise any refreshments/lunches that may be required.
• Manage inbound and outbound post, including couriers.
• Work on ad-hoc projects as directed by the office manager.
• Support the office manager with any facilities matters (health and safety, ordering stationary/consumables etc.).

Job Requirements:

• A minimum of 3 years’ administrative experience
• Able to work with senior individuals professionally
• Confident and friendly with excellent communication skills
• Customer service centric mentality
• Ability to use own initiative
• Computer literate particularly in Word, Excel, PowerPoint etc.
• Ability to work on multiple tasks simultaneously
• Excellent attention to detail