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Overview:
Post Title:
Business Manager Grade VI
Post Title:
Business Manager Grade VI
Post Status:
Permanent
Department
Occupational Health
Location:
Beaumont Hospital, Dublin 9
Reports to:
Head of Department
Salary:
Appointment will be made on Grade VI (€52,559 – €64,212 LSI1) at a point in line with Government pay policy.
Hours of work:
Full-Time, Flexi time and some remote work
Closing Date:
12 noon on 30/5/2023
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.
Position Summary:
The position requires a strategic approach to the development of services and structures within the Occupational Health (OH) Service, embracing continuous quality improvement and technological development and the management of change necessary to achieve organisational and departmental objectives within a busy OH department.
Responsibilities:
Management and Administration:
Ensure efficient and effective administration of the Occupational Health Department.
Plan and coordinate services with clinical colleagues.
Manage the administrative work streams associated with the services provided.
Delegate responsibility to administrative staff as appropriate.
Contribute to service, business and workforce plans for the Occupational Health Department and support their implementation.
Manage procurement processes on behalf of the Occupational Health Department.
Make appropriate use of technology to advance the quality and efficiency of service provision.
Maintain a good understanding of internal and external factors that can affect service delivery including awareness of national and local issues that impact on Occupational Health.
Promote multidisciplinary teamwork within the department.
Solve problems and make decisions in a timely manner.
Ensure decisions are in line with local and national agreements.
Provide administrative support for meetings and attend as required.
Respond to requests for information under the Freedom of Information Acts (FOI).
Promote and maintain a health care worker focused environment of dignity and respect within the department.
Data Management and Audit:
Facilitate and support the development and implementation of data collection and collation within the Occupational Health Department (OHD).
Ongoing responsibility for audit and reporting systems within the service, ensuring that systems meet operational, management and clinical audit requirements.
Oversee the collection and analysis of data, interpretation of findings, preparation of reports and audits, and participate in the presentation of findings and facilitation of actions needed to achieve objectives.
Review the effectiveness of OH information systems in meeting data requirements, provide end user support and liaise with IT and system software suppliers as appropriate.
Maintain confidentiality, adhere to the requirements of information governance and compliance with the Data Protection Act 2018, General Data Protection Regulation (GDPR) and hospital policies & procedures in the processing of data.
Contribute to the design and implementation of standardised quality audits and reports required within the OH service.
Work with Occupational Health Physicians /Nurse Managers on analysing data to ensure that it is complete and accurate.
Provide statistical reports and audits on OH activities, for internal, external, quality improvement and research purposes.
Participate in raising the profile of OH audit outcomes throughout the organisation.
Quality and Standards:
Develop and maintain, in conjunction with relevant stakeholders, site specific policies, procedures and guidelines to support an effective, efficient, and quality service.
Manage and oversee the development of PPPGs to meet OH accreditation standards.
Work with the multidisciplinary team (MDT) to identify, develop, monitor, and meet OH key performance indicators (KPI’s).
Develop systems to ensure that relevant stakeholders are informed in a timely fashion of potential risk to achieving KPI’s
Oversee training compliance for OH staff.
Maintain a broad knowledge of and ensure compliance with policies, procedures and legislation (e.g., HR, Health and Safety, GDPR) both within the organisation and nationally.
Manage the process for attaining recognised OH accreditation.
Communication:
Establish effective communication and relationships with internal and external stakeholders and participate in development and change to communication processes.
Communicate effectively with all grades of staff.
Inform /train OH team members on relevant standard operating procedures/systems.
Staff Management:
Manage the administrative staff within the OHD ensuring that departmental and organisational processes and policies are adhered to.
Prioritise work with administration staff to ensure departmental and organisational demands are met.
Conduct a training needs analysis for the administration team and provide support to team members to meet their training needs.
Engage in performance achievement processes, as required.
Participate in recruitment, induction, and training of staff in the OH department.
Personal Development:
In conjunction with line manager agree learning objectives designated to meet development goals to improve the service.
Participate in performance meetings with line manager.
Qualifications:Selection Criteria:
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria management issues
Mandatory:
1. Professional Qualifications, Experience, etc
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory
health agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004
Or
(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of
subjects in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
Or
(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.
Or
(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).
Note1
:
Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level
paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme
or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
and
(b) Candidates must possess the requisite knowledge and ability, including a high standard of
suitability, for the proper discharge of the office.
2. Age
Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within
the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A
candidate who is not classified as a new entrant must be under 65 years of age on the first day of
the month in which the latest date for receiving completed application forms for the office occurs.
3. Health
Candidates for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would indicate a
reasonable prospect of ability to render regular and efficient service.
4. Character
Candidates for and any person holding the office must be of good character.
Desirable:
Strong people management and leadership experience
Audit and data management and reporting experience.
Evidence of commitment to continual personal development.
Excellent IT skills.
Experience managing an OH service.
Experience managing a healthcare OH service.
Experience with OH accreditation
Relevant postgraduate qualification in Healthcare Statistics or Management.
Experience of working closely with a range of colleagues in bodies engaged in data analysis and research.
Experience in a regulatory environment.
Good understanding of clinical audit processes.
Further Information for Candidates:
Supplementary information:
The Hospital
www.beaumont.ie
Management Unit:
www.beaumont.ie/hr
Other (Please specify):
Informal Enquiries ONLY to: (Please note no applications will be accepted to this email address)
Name:
Aoife Ni Dhuthaigh /Maura Cagney
Title:
Occupational Health Physician / Occupational Health Nurse Manager
Email address:
[email protected], [email protected]
