Civil Service Bureau Hiring for Administrative Assistant Job at Hong Kong Full Time

Job Number:

46451

Department:

Security Bureau

Job Title:

Administrative Assistant

Salary:

HK$18,000 – $20,000 per month (the salary of an Administrative Assistant depends on his/her actual working experience in relevant field(s))

Entry Requirements:

Candidates should:

(a) have (i) Level 2 or equivalent [Note (1)] or above in five subjects including Mathematics in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) [Note (2)], or equivalent; or (ii) Level 2 [Note (3)] / Grade E or above in five subjects including Mathematics in the Hong Kong Certificate of Education Examination (HKCEE) [Note (2)], or equivalent;

(b) met the language proficiency requirements of Level 2 [Note (3)] or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent;

(c) have good command of English and Chinese;

(d) Chinese word processing speed of 20 words per minute and English word processing speed of 30 words per minute and knowledge in the application of common business software; and

(e) Candidates with relevant working experience in government settings preferred.

Note:

(1) : “Attained with Distinction” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade C in Other Language subjects in the HKDSEE are accepted as equivalent to Level 3 in the New Senior Secondary subjects in the HKDSEE. “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.

(2) : The subjects may include Chinese Language and English Language.

(3) : ‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

Subject to the need of work, Administrative Assistant may be required to work under tight deadlines, on long and irregular hours and on Public Holidays.

Main duties of the Administrative Assistant are:

(a) General office support, personnel, finance, statistical duties, information technology support and other administrative support;

(b) to conduct word processing, filing, purchasing supplies, research on given topics;

(c) to maintain a close liaison with internal and external work partners;

(d) to provide administrative and secretariat support to events, meetings, committees and working groups;

(e) to make market research on items of merchandise or services to be procured and make appropriate recommendations;

(f) to assist in relevant logistical arrangements such as preparation of souvenirs, reception of guests, and handling inventory and stores;

(g) to formulate and implement an effective set of office procedures for the progress of work to be closely monitored; and

(h) to perform any other duties as directed.

Terms of Appointment:

The successful candidate will be appointed on non-civil service contract terms for 12 months and is expected to assume duty in March 2023. Renewal of contract will be subject to the service need of the Bureau and the performance of the candidate.

Fringe Benefits

The successful candidate will be entitled to general holidays, maternity/paternity leave and sickness allowance. For a continuous employment of 12 months, the paid annual leave entitled will be 12 days. An end-of-contract gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. This gratuity, if granted, plus the Government’s contributions to the Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.

(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.

(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend selection interview.

(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview without being subject to any further shortlisting criteria.

(g) Holders of academic qualifications other than those obtained from Hong Kong Institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by email to [email protected].

(h) The successful candidate may be subject to integrity checking before appointment.

How to apply:

Applicants are required to submit completed application form [G.F. 340 (Rev. 3/2013)] via CSB website (http://www.csb.gov.hk) by application deadline at 5:00 p.m. on 8 February 2023.

Candidates should state in detail in the online application forms their academic qualifications and employment records with post title and detailed description of duties.

Candidates holding qualifications obtained from academic institutions outside Hong Kong should submit copies of their degree certificates, transcripts of studies and official documents issued by the relevant academic institutions which stated the mode of delivery (e.g. full time / part time, on campus / distance learning, etc.) of the study programmes by email to [email protected] by application deadline at 5:00 p.m. on 8 February 2023. The online application number should be quoted at the email subject when submitting the supporting documents.

For purposes of contact and notification, applicants are required to state e-mail addresses in the online application forms. Candidates who are selected for interview will normally receive an invitation in about one to two weeks from the closing date for applications, but this timing is subject to change without prior notification to applicants. Those who are not invited for interview may assume that their applications are unsuccessful.

Contact Address:

Personnel Registry of the Security Bureau, 9th Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong.

Enquiry Telephone:

3655 4728

Closing Date(dd/mm/yyyy):

08/02/2023 17:00:00

Web Site of Department:

http://www.sb.gov.hk

Application via Internet:

Available

Advertising Date

04/02/2023