Drainage Services Department Hiring for Executive Assistant Job at Hong Kong Full Time

Salary:

HK$31,590 per month

Entry Requirements:

Candidates should have

(a) a degree from a Hong Kong university, or equivalent;

(b) possessed the language proficiency requirements of Level 2 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE) or equivalent;

(N.B.: ‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.); and

(c) at least three years’ post-degree working experience, preferably in government departments or public bodies (experience in supervising quality assurance systems under ISO standards and certifications is an advantage).

Duties:

(a) To provide general office administrative support such as records management;

(b) To provide supports for contract management including drafting service contracts and procuring services providers for various departmental activities and workshops;

(c) To be responsible for accounting matters including preparation of estimates and reviewing divisional account of expenditure;

(d) To assist in the administration and operation of departmental activities such as Integrated Management System (IMS), Knowledge Management (KM) System and occupational safety;

(e) To assist in data management and analysis for various departmental returns;

(f) To coordinate the running of promotional events and activities such as administration of and services for various ceremonies; and

(g) To assist in providing services such as training and committee tasks.

(Note: Executive Assistant may be required to work overtime and outdoors.)

Terms of Appointment:

Successful candidates will be appointed on non-civil service contract terms.

Fringe Benefits

Upon satisfactory completion of the full contract period with consistently high standard of performance and conduct, the appointee will be granted a gratuity for the period of service. Such gratuity, plus any contribution by the Government to a Mandatory Provident Fund (MPF) Scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal 15% of the total basic salary drawn during the contract period. Rest days, statutory and general holidays, annual leave, maternity/paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions in the Employment Ordinance.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

(b) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the civil service.

(d) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.

(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.

(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau’s website at “https://www.csb.gov.hk” under “Administration of the Civil Service – Appointments”.

(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.

(h) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.

How to apply:

Application Forms [G.F. 340 (Rev.3/2013)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk).

Applications submitted in person or by post together with photocopies of academic qualification certificates, official transcripts of studies, relevant proof for the language proficiency requirements and proof of relevant working experience should reach the below enquiry address on or before the closing date for application. Please specify the title of the post being applied for on the envelope. To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Department and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. Applicants may also apply online through the Civil Service Bureau’s website (http://www.csb.gov.hk). Applications submitted by fax or e-mail will not be accepted.

For applicants who apply on-line, they should submit copies of the above documents by post to the below enquiry address within one week after the closing date for application. The title of the post being applied for and the on-line application number should be quoted on the envelope and copies of the supporting documents.

If candidates fail to provide the supporting documents as required, their applications will not be considered. Applicants are encouraged to provide their email addresses on the application forms. Candidates who are selected for interview will normally receive an invitation (by email or by post) in about eight to ten weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful.

Contact Address:

Drainage Services Department, Room 4319, 43/F, Revenue Tower, 5 Gloucester Road, Wanchai, Hong Kong

Enquiry Telephone:

2594 7062

Closing Date(dd/mm/yyyy):

04/07/2022 23:59:00