Why GSK

Uniting science, technology and talent to get ahead of disease together

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Job Title

Administrative Assistant

In this role you will…

• Filing, distribution and administration of internal documents; handling incoming and outgoing correspondence and communications;

• Plan and organize manager/team business trips; schedule meetings; coordinate events and larger meetings; arrange logistics for visitors;

• Responsible for office supply and purchase orders requisition;

• Assist with the preparation of documents and presentations;

• Sets up, posts information on team sites, SharePoint, intranet;

• Support the on-boarding and off-boarding process as needed;

• Use specific company programs and processes to accomplish daily tasks;

• Assist the team in the area of expertise being involved in team projects;

• Communicate issues proactively and effectively;

• Take appropriate actions to resolve issues in area of responsibility;

• Support the invoices process and the contracts routing workflow, if applicable:

• Minutes writing and distribution;

• Communicate and liaise with other local and global functions, and external organizations;

• Specific responsibilities pertinent to department;

Why you?

Qualifications & Skills:

• Fluent, spoken and written Italian and English

• Two years of progressive office experience as Administrative Assistant or equivalent.

• Basic problem solving ability;

• Organizational skills;

• Ability to handle sensitive and extensive confidential information;

• Ability to work independently and effectively prioritizing workload;

• Ability to communicate accurately and clearly both orally and in writing;

Gender diversity

We are addressing gender equality at all levels within our organisation. With support from our Global Gender Council and our Women’s Leadership Initiative (WLI) employee resource group, we are making great headway toward our aspiration of at least 45% female representation in senior roles by 2025. At the end of 2021, we reported strong growth in the diversity of our leadership and were on track overall to achieve our aspirations. 40% of senior roles were held by women (up from 38% in 2020); we are also proud that 50% of manager roles are held by women.

We have been recognised in the FTSE Women Leaders report, The Times Top 50 employers for women, named one of India’s best companies for women, and our colleagues have been recognised by the Healthcare Businesswomen’s Association for their work to advance the impact and influence of women in healthcare.

Ethnic diversity

We remain committed to improving ethnic diversity within GSK and recruiting and developing talent that mirrors the communities in which we work.

Our ethnicity commitments:

• In the US: at least 30% ethnically diverse leaders in our VP and above roles by the end of 2025.
• In the UK: at least 18% ethnically diverse leaders in our VP and above roles by the end of 2025.

At the end of 2021, we reported strong growth in the diversity of our leadership and were on track to achieve our aspirations. We are proud that 27.1% of senior leaders in the US were ethnically diverse (up from 23.2% in 2020) and in the UK 12.9% of senior leaders were ethnically diverse (up from 11.1% in 2020).

Disability

GSK is committed to being inclusive for people with disabilities. With support from our Global Disability Council and our employee resource group, the Disability Confidence Network, we are working hard to create an inclusive workplace where all our people can thrive. Since 2020, GSK has been an active member of the Valuable 500 pledge, a collection of 500 global companies all committed to placing disability inclusion on the leadership agenda. We are delivering on its objectives through our disability confidence plan.

LGBT+

GSK aims to be an environment where everyone feels comfortable to be themselves and create their best work. We strive to foster a culture of empathy and acceptance where we embrace each other’s differences and identities, and we aim to be recognised in global LGBT+ indices to ensure best practice.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

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Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.