International Organization for Migration Hiring for HR Assistant Job at Berlin Full Time

Position Title : HR Assistant

Duty Station : Berlin or Nuremberg, Germany

Reference Code : SVN-DE1-2022-10

Classification : General Service Staff, Grade G4

Type of Appointment : Special Short-Term Contract – up to 9 months

(40hrs/week), with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 12 August 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of

migration and works closely with governmental, intergovernmental and non-governmental

partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It

does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates

are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are

considered as first-tier candidates.

Context:

Under the overall guidance of the Chief of Mission (CoM) and the National Resources

Management Officer; and direct supervision of the Senior Human Resources Assistant, the

HR Assistant provides human resources and administrative support as follows:

Core Functions / Responsibilities:

1. Provides Human Resources support to the mission and to other IOM entities supported

administratively by the mission;

2. In line with the IOM regulations, rules and polices, supports the organization of HR

processes including handling of entry-on-duty or separation-from-service, preparation

of contracts and/or terminations;

3. Assist in handling consultant-related HR actions in coordination with the requesting

teams;

4. In line with the IOM procedures and local regulations, reviews and implements

changes in the National Social Security Scheme, reviews changes of salary scale for

local staff and calculates new IOM salary scales according to set procedures and

informs Health Insurances about changes;

5. Assists with the preparation of IOM Germany payroll and prepares monthly/annual

reports. Prepares any other HR-related statistical reports as required by the CoM

and/or donors;

6. In coordination with the supervisor and unit managers, reviews and coordinates staff

training requests;

7. Ensures that attendance data are properly administered in PRISM HR;

8. Maintains all personnel data in PRISM HR;

9. Supports the recruitment process by preparing and issuing vacancy notices, reviews,

and pre-selects applications, coordinates and participates in interviews;.

10. Answers external inquiries regarding employment or internship opportunities at IOM;

participates in events and presents HR and employment opportunities in the mission;

11. Performs any other duties as assigned by the CoM and/or the immediate supervisor.

Required Qualifications and Experience

Education

University degree in HR, labor law, Business or Public Administration or a related field from

an accredited academic institution, with at least two years of relevant professional experience,

preferably in similar roles;

OR

Completed High School degree from an accredited academic institution, with at least four

years of relevant working experience, preferably in similar roles.

Experience and Skills

• Experience with and knowledge of administrative/Human Resources management

policies and procedures of a national and/or international non-governmental

organization;

• Knowledge and understanding of HR administrative best practices and procedures;

• Previous work experience with national, regional, or international public bodies is an

advantage. Familiarity with German Labour law and national procedures;

Languages

Fluency in English is required. Working knowledge of German is preferred and knowledge of

another official IOM language (French, Spanish) is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and

committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to

achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and

timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and

assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication;

explains complex matters in an informative, inspiring and motivational way.

Other

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

The appointment will be subject to certification that the candidate is medically fit and

verification of residency, visa and authorizations by the concerned Government, where

applicable. As part of the mandatory medical entry on duty clearance, candidates will be

requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only applicants holding a valid residence and work

permit in Germany will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications including a cover letter (not

exceeding one page), CV and relevant certificates and references by email at

[email protected].

Please indicate your name, reference code and position title in the email subject.

Due to the large volume of applications, only shortlisted candidates will be contacted.

Posting period:

From 29 July 2022 to 12 August 2022

Contact:

International Organization for Migration / Germany

Human Resources Team

Jeanne Hoffmann

Email: [email protected]