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Position Title : HR Assistant
Duty Station : Berlin or Nuremberg, Germany
Reference Code : SVN-DE1-2022-10
Classification : General Service Staff, Grade G4
Type of Appointment : Special Short-Term Contract – up to 9 months
(40hrs/week), with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 29 September 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.
Under the overall guidance of the Chief of Mission (CoM) and the National Resources
Management Officer; and direct supervision of the Senior Human Resources Assistant, the
HR Assistant provides human resources and administrative support as follows:
Core Functions / Responsibilities:
1. Provides Human Resources support to the mission and to other IOM entities supported
administratively by the mission;
2. In line with the IOM regulations, rules and polices, supports the organization of HR
processes including handling of entry-on-duty or separation-from-service, preparation
of contracts and/or terminations;
3. Assist in handling consultant-related HR actions in coordination with the requesting
4. In line with the IOM procedures and local regulations, reviews and implements
changes in the National Social Security Scheme, reviews changes of salary scale for
local staff and calculates new IOM salary scales according to set procedures and
informs Health Insurances about changes;
5. Assists with the preparation of IOM Germany payroll and prepares monthly/annual
reports. Prepares any other HR-related statistical reports as required by the CoM
6. In coordination with the supervisor and unit managers, reviews and coordinates staff
7. Ensures that attendance data are properly administered in PRISM HR;
8. Maintains all personnel data in PRISM HR;
9. Supports the recruitment process by preparing and issuing vacancy notices, reviews,
and pre-selects applications, coordinates and participates in interviews;.
10. Answers external inquiries regarding employment or internship opportunities at IOM;
participates in events and presents HR and employment opportunities in the mission;
11. Performs any other duties as assigned by the CoM and/or the immediate supervisor.
Required Qualifications and Experience
University degree in HR, labor law, Business or Public Administration or a related field from
an accredited academic institution, with at least two years of relevant professional experience,
preferably in similar roles;
Completed High School degree from an accredited academic institution, with at least four
years of relevant working experience, preferably in similar roles.
Experience and Skills
policies and procedures of a national and/or international non-governmental
advantage. Familiarity with German Labour law and national procedures;
Fluency in English is required. Working knowledge of German is preferred and knowledge of
another official IOM language (French, Spanish) is an advantage.
The incumbent is expected to demonstrate the following values and competencies:
differences; encourages diversity and inclusion wherever possible.
consistent with organizational principles/rules and standards of conduct.
committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
achieve shared goals and optimize results.
timely manner; is action oriented and committed to achieving agreed outcomes.
assumes responsibility for own action and delegated work.
explains complex matters in an informative, inspiring and motivational way.
IOM is committed to a diverse and inclusive environment.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
The appointment will be subject to certification that the candidate is medically fit and
verification of residency, visa and authorizations by the concerned Government, where
applicable. As part of the mandatory medical entry on duty clearance, candidates will be
requested to provide evidence of full vaccination against COVID-19.
This post is subject to local recruitment. Only applicants holding a valid residence and work
permit in Germany will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications including a cover letter (not
exceeding one page), CV and relevant certificates and references by email at
Please indicate your name, reference code and position title in the email subject.
Due to the large volume of applications, only shortlisted candidates will be contacted.
From 15 September 2022 to 29 September 2022
International Organization for Migration / Germany
Human Resources Team
Email: [email protected]