IOM Internationale Organisation für Migration Hiring for Resources Management Assistant Job at Berlin Full Time

Open to Internal and External Candidates
VACANCY NOTICE

Position Title : Resources Management Assistant
Duty Station : Berlin, Germany
Reference Code : VN-DE1-2022-28
Classification : General Service Staff, Grade G5
Type of Appointment : One Year Fixed-Term Contract – 12 Months (40hrs/week),
with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : *16 August 2022
*

Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.

*_Context:
_*

Under the overall supervision of the Chief of Mission (CoM) in IOM Germany and direct
supervision of the National Resources Management Officer (NRMO); and, in collaboration
with relevant units at Headquarters and the Administrative Centres, the successful candidate
will be responsible and accountable for assisting the resources management functions in IOM
Germany.

Core Functions / Responsibilities:
1. Provide support to the Resources Management Unit (RMU) in financial, procurement,
human resources and other administrative activities;
2. Process and reconcile financial transactions and payments to staff and suppliers in a
timely manner, maintain financial records using the IOM Enterprise Resource Planning
(ERP) System in line with IOM financial regulations;
3. Assist in the monitoring of budget versus actual financials for the operational activities of
the Country Office;
4. Review validity checks on monthly payroll projectization results of the Country Office;
5. Review the imprest accounts and guarantee the safe custody of all available cash;
6. Assist in the preparation of the Country Office monthly accounts closure in compliance
with the accounts closure checklist;

7. Assist in the preparation of budgets and accounting, financial, statistical and donor reports
complying with relevant donor requirements;
8. Maintain a filing system and ensure that all RMU documents
9. Review that all Travel Authorizations are duly completed before staff are authorized to
travel and validate that all TAs and expense claims are duly completed and all supporting
documents are attached prior to dispatch for computation and reimbursement;
10. Provide general guidance on accounting, financial policies and procedures to the Country
Office Units as required;
11. Ensure that office asset inventory is in line with IOM Assets Inventory Policy and maintain
updated asset inventory report;
12. Assist in implementing procurement activities including obtaining quotations, preparing
evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders
(PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM
procurement guidelines; and,
13. Perform other duties as may be assigned by the RMO and/or COM.

Required Qualifications and Experience

*Education
*

• University degree in Accounting, Commerce, Business Administration or a related field

from an accredited academic institution, with at least three years of relevant professional
experience, preferably in similar roles;

Or

• Completed High School degree from an accredited academic institution, with at least five

years of relevant working experience, preferably in similar roles.

Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.

*Experience and Skills
*

• Experience in financial administration including financial management and budgeting;

• Experience in human resources, procurement and logistics;

• Experience using an Enterprise Resource Planning system; and,

• Experience working in an international organisation an advantage.

• High level of computer literacy;

• Ability to work with national and international institutions;

• Ability to prepare clear and concise report;

• Demonstrated ability to and exercise sound judgment;

• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage;

• Knowledge of SAP highly desirable.

Languages

Fluency in English required. German is preferred. Knowledge of another official IOM language
(French, Spanish) is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

*Values
*

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and

committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators _level 1
_

• Teamwork: develops and promotes effective collaboration within and across units to

achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and

timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and

assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication;

explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found under the following link.

Other

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

The appointment will be subject to certification that the candidate is medically fit and
verification of residency, visa and authorizations by the concerned Government, where
applicable. As part of the mandatory medical entry on duty clearance, candidates will be
requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only applicants holding a valid residence and work
permit in Germany will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications including a cover letter (not
exceeding one page), CV and relevant certificates and references by email at
[email protected].
Please indicate your name, reference code and position title in the email subject.

Due to the large volume of applications, only shortlisted candidates will be contacted.

Posting period:

From 02 August 2022 to 16 August 2022

Contact:

International Organization for Migration / Germany
Human Resources Team
Niko Amoiridis
Email: [email protected]

Job Type: Full-time