Mercedes-Benz Mobility AG Hiring for Team Administrative Assistant (f/m/x) Job at Stuttgart Full Time

Mercedes-Benz Mobility at a Glance

With around 10,000 employees, Mercedes-Benz Mobility AG specializes in financial and mobility services. The products range from financing, leasing, vehicle subscriptions, rental and fleet management to digital services for charging and payments, as well as insurance and innovative mobility services.

Mercedes-Benz Mobility is a division of Mercedes-Benz Group AG, which also includes the vehicle manufacturer Mercedes-Benz AG, one of the largest suppliers of premium and luxury passenger cars and vans. As a financial services provider, Mercedes-Benz Mobility supports sales of the Mercedes-Benz Group’s automotive brands worldwide. In Germany, Mercedes-Benz Bank AG, as part of Mercedes-Benz Mobility AG is one of the leading vehicle financing banks and offers around one million customers financial flexibility as well as deposit business and fixed-interest-rate accounts in the direct banking business.

Flexible mobility offers such as Mercedes-Benz Rent or EQ subscriptions, enable an uncomplicated and flexible entry into e-mobility, complementing the service portfolio. With its subsidiary Athlon, Mercedes-Benz Mobility is present in Europe in operational fleet management and vehicle leasing and is responsible for around 400,000 vehicles.

In addition, Mercedes-Benz Mobility investments in the market for urban mobility services: The joint ventures FREE NOW, SHARE NOW and CHARGE NOW combine solutions for ride-hailing and multi-modal mobility, car sharing and electric vehicle charging. At the same time, the portfolio also includes StarRides – a limousine transport service joint venture in China – and the participation in the Berlin chauffeur service Blacklane.

Mercedes-Benz Mobility lives diversity and inclusion

Diversity and inclusion are not only a concern of ours, we actively shape them. Employees from 100 different nations enrich our culture. Through numerous initiatives, we promote intercultural understanding, respect for one another, openness and willingness to change within the company, as well as non-profit organizations that are committed to this.

Our Team is responsible for the orchestration of Operational Transformation across the Organization globally as a key pillar of Company strategy. Program principals and Team working model is based on SAFe methodology revolving around Agile Teams that are empowered, focused on delivery, problem solving and design thinking in a creative and vibrant manner. A key objective is to future proof Operations into a highly efficient and high tech Tech unit offering a luxurious customer experience.

The team assistant will be organizing and handling processes and administrative topics in the office and is supporting the staff, Team leads and Department Lead in various organizational, administrative and communication topics. Therefore, the administrative assistant is a very important part of the leadership team to facilitate communication and the interaction within the team and with other teams/departments to ensure a well-organized and running department working together as a high performing and motivated Team.

Your tasks will be:

Diary Management and travel

• Check & prioritization of incoming invitations, if needed align re-planning or organize substitute or delegate meeting to L4 or staff if possible
  
• Invite to meetings, coordinate schedules with other departments office, follow-up on attendance and re-plan if necessary
  
• Regularly (weekly) walk through calendar with Department Lead and align on needed activities, preparation, organize agendas, etc.
  
• Managing Department Lead Inbox in terms of folders, prioritization and auctioning
  
• Communicating on behalf of Department Lead on relevant topics

Team Off-site Meetings

• Arrange diary blockers with Team Leads for strategic meetings located on-site or out of office
  
• Identify location which can accommodate Team
  
• Arrange logistics – travel, meals, drinks, equipment
  
• Together with Department Lead formalize agenda
  
• On the day of meeting management in terms of welcome and key point of contact with Location management

Team support

• Administration of the mail services for the department;
  
• Travel booking and expense report;
  
• Provide information and list on request;
  
• Share important information within the department (ie. Hybrid Working, Creos, facility management, Travel Policies etc);
  
• Office management, office supplies;
  
• Support with HR topics on request;
  
• Keep staff list up to date incl. ANÜ

Administrative Systems support

ZEM (working time management system):

• Responsible for keeping the system up to date incl. monitoring of time accounts (overtime, vacation days);
  
• Contact person for all ZEM topics within the PPO/GL team;
  
• Support for teamleads on on-call and overtime work topics;
  
• Generation of reports on request

IT-Shop:

• Frequent office inventory check
  
• Monitoring and support teams on eventual hardware issues (e.g. equipment replacement)
  
• On and off boarding of employees, meaning needed hardware and user rights

Financial administration

Coordination of reimbursements and other Accounting general topics for Leadership and staff

• Key point of contact with FC on travel claims
  
• Analysis and input of pecuniary benefits into the System §37b, according to company policy.
  
• Ensure travel claim policy and procedures are adhered to
  
• Manage queries

Special Projects & events

• Support Department Head and Team Leads with cross Team assignments/ events such as monthly Induction:
  
  • Arrange Venue
    
  • Ensure welcome is in place for new starters
    
  • Arrange refreshments
    
  • Ensure Health and Safety compliance
    
  • FAK
    
  • Strategic Partner Reviews requiring similar support as Induction

What you bring to the table:

• Various years of experience as a secretary in an international environment
  
• Fluent oral and written German and English skills as well as intercultural competence
  
• Experience and network within DMO
  
• IT knowledge in MS Office, Outlook, ZEM@web, travel booking systems, GALA, etc.

Soft skills:

• Motivation for working in a dynamic international team
  
• High degree of self-motivation and ability to work independently
  
• Excellent communication and interpersonal skills
  
• Ability to act in an intercultural and international context
  
• Organizational strength
  
• Strong customer- and team orientation

Additional information:

It is a permanent position.

It doesn’t work completely without formalities. When sending your online application, please attach your CV, an individual letter and any references you may have (max. 5 MB) and mark your application documents as “relevant for this application” in the online form.

We particularly welcome online applications from candidates with disabilities or similar impairments in direct response to this job advertisement. If you have any questions, you can contact the local disability officer once you have submitted your application form, who will gladly assist you in the onward application process: sbv@ mercedes-benz.com

If you have any questions regarding the application process, please contact HR Services by e-mail at [email protected] or the chatbot on our career page via the plus symbol.

Please understand that we no longer accept paper applications and that there is no right to get your documents returned.