MyRepublic Hiring for Office & Admin Assistant Job at Singapore Full Time

About MyRepublic:

Our purpose at MyRepublic is to transform people’s lives by creating a connected world that is seamless, smart and safe, while innovating the way telcos operate.

One of the fastest growing telecom operators in the Asia-Pacific, MyRepublic has operations across Singapore, New Zealand, and Australia, and is set to expand further into the region.

Our vision is to be the world’s largest enabler of deep, meaningful and trusted relationships between customers and products through a highly scalable connectivity franchise model.

With our uniquely scalable and centralised framework enabling the seamless delivery of layered services, MyRepublic has become a leader in the digital transformation for the telecom sector, one that is set to play out over the next decade in one of the most exciting regions of the world.

How you’ll contribute to MyRepublic’s success:

Admin Assistant to Executive Team:

• Provide support for scheduling meetings and calendar management as required
• Support travel arrangements; visas, flights, hotels, agendas
• Help to prepare presentations and slides
• Assist with meeting minutes capture, circulation and tracking
• Event arrangements

Employee Engagement and Experience:

• Scheduling of employee forums; monthly team calls, All Hands, new joiner lunches etc across the company
• Arrangements for sponsored office lunches, lunch & learn sessions, guest speakers
• Coordination of employee engagement events: team building, family days, giving back days,wellbeing activities, employee appreciation and competitions
• Assistance with the scheduling of learning and training. Support with vendors, equipment, post event follow up and tracking.

Office Management:

• Responsible for requisition of office supplies (stationery and pantry item)
• Prepare purchasing requisition and purchasing order (PR PO)
• Coordinate maintenance of office equipment and facilities
• Keep track of all purchases and within budget
• Liaise with vendors and cleaners
• Ensure meeting rooms are neat, tidy and presentable and in tip-top condition at all times

Shared Reception Responsibilities:

• Receive and welcome guests
• Handle all incoming calls, incoming and out-going mails, couriers (both local and international)
• Handle daily visiting dispatch and arranging interview appointment
• Maintain professional image of self and office at all times
• Other ad-hoc admin duties and responsibilities when assigned
• Assist with the coordination of social and recreational activities hosted by the HR team to promote the wellbeing of all employees.
• Participate and lead company wide HR projects and initiatives
• Provide when necessary confidential ad-hoc support for all human resource function

HR Administrative (will be trained if no experience):

• Handle monthly payroll administration / monthly preparation (payroll is outsourced)
• Handling end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc
• Processing and timely submission of Form IR21, NS make-up claims and all government paid leave claims
• Administer employee benefits such as leaves, medical, dental, insurance etc.

We think you’ll fit in great with us if you:

• Diploma holder with at least 1 to 3 years of relevant working experience
• Capable of handling a busy, fast-paced working environment
• Strong organizational skills, attention to detail and follow-through
• Confident engaging with senior leaders and external clients
• Proficient in Google Suite applications
• Able to create professional presentations and confidence capturing minutes
• Good working attitude, proactive and a team player
• Clear and confident communicator and English speaker
• Strong customer service orientation and positive energy
• Wants to be a part of a strong family culture

Additional Information

What we offer in return:

• Exciting opportunities to create and grow in a rapidly growing organisation that is a disruptor in the telco-tech space.
• Amazing colleagues and culture that encourages you to do your best work while staying authentic and true to yourself.
• A workplace that puts your individual needs at the core: Remote, Hybrid or In-Office – choose a work rhythm that suits you and your team. We focus on outcomes and believe that you can deliver your best work, working anywhere, anytime.
• Wellness first. We believe that wellness goes beyond team celebrations and birthday parties. Our holistic approach to wellness gives you opportunities to recharge, connect and explore, at and outside work. In addition to the standard leave entitlements, we offer:
  • 1 day of wellness leave every quarter for you to take for your health and wellbeing, and explore your personal passions.
  • 20 days to work from anywhere each year, allowing you more flexibility to explore and connect with your interests while delivering work you will be proud about.

We believe that skills, knowledge and experience can come from a diverse range of life experiences. You may not have ALL the listed requirements for this role but this should not hold back! If you believe that you have what it takes for this position, are willing to learn, and you identify with the values and mission of MyRepublic, we would love to hear from you. We celebrate diversity and look forward to hearing from a diverse group of applicants. We do not discriminate on any factor in our hiring process.