The Coca-Cola Company Hiring for Executive Administrative Assistant (12 month Fixed-Term Contract – Dublin) Job at Dublin Full Time

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.

• Organizes and coordinates complex travel (including international trips) and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.

• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.

• Handles incoming communications or requests as needed

• Where needed, support onboarding and offboarding processes, including helping order equipment, securing workspace, helping to navigate internal systems and processes.

• Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements.

• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally.

• Performs other related duties as required and/or assigned.

Qualifications & Requirements

• Educated to Secondary School level and some college preferred in Business, Communications, or similar field is ideal.

• 5+ years of experience in a high-level support role preferred.

• Must possess proven ability to be a resourceful problem-solver.

• Experience in coordinating projects.

• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.

• Strong attention to detail, interpersonal, and communication skills are needed.

• Excellent time management and organizational skills to meet deadlines are needed.

• Experience scheduling travel arrangements and schedule for management.

• Support experience in a professional services, sales, or marketing environment.

• Experience successfully creating and/or modifying processes.

Functional Skills:

• Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport. This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.

• Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases.

• Project Coordination: Ability to support the coordination of multiple projects at a time by leveraging strong organizational skills to help the team seamlessly produce results in the most efficient and effective way.

• Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans.

• Resource Knowledge: Knowledge of internal and external tools (i.e., Trademark Guidelines, Company Style Guide) and resources (i.e., Travel, Mail Services, Meeting Services) available to accomplish tasks and achieve results.

Growth Behaviors:

• 
  CURIOUS: Staying curious about what is outside and two steps ahead inspires us to challenge the status quo. Having the courage to look and leap is the way we grow. Because asking “what if?” pushes us to the next level as people and as a company

• 
  EMPOWERED: True empowerment is the result of taking responsibility. This means giving yourself permission to see it, say it and do it, and owning the outcomes. Because we move forward faster when we all take action

• 
  V 1.0, 2.0, 3.0: There are very few overnight successes. Greatness is born of many little victories (and failures). Share v 1.0, test it, and make it better. Then create the next version. Because the moment we think something is perfect, it will be obsolete

• 
  INCLUSIVE: We are smart alone but together we are genius. This means being inclusive, giving the benefit of the doubt and being responsible for each other. Because for our company to thrive for the next 100+ years, smart isn’t enough. We need genius