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United Nations Development Programme (UNDP) Hiring for Human Resources Assistant Job at Bonn Full Time
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Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNV’s Management Services hold the responsibility for strategic planning, managerial leadership, oversight and quality control of an integrated platform of operational services ensuring high quality, accuracy and consistency of work and supports the delivery of capacity development services and learning activities of UNV staff.
The HR Assistant works in close collaboration with staff members of the different sections of UNV as well as UNDP/OHR offices in New York and Copenhagen in resolving HR-related issues and information exchange. She/he promotes a client-oriented environment and services that are consistent with rules and regulations of the Human Resources Section.
Duties and Responsibilities
Administration and implementation of HR strategies, policies and guidelines
- Keep abreast of UNDP/OHR rules, policies, procedures and strategies;
- Interpret UNDP/OHR rules, policies, procedures and guidelines and apply them to UNV/HR business processes;
- Inform staff on UNDP/HR strategies, regulations, policies and guidelines, and the implementation of the internal standard operating procedures in UNV/HR, in consultation with the direct supervisor.
Provision of HR Services
- Support recruitment processes, including vacancy announcements, screening of candidates, and compilation of documentation, and perform functions of Secretary in interview panels;
- Create/update of positions and staff data in Quantum, enter/update Charts of Accounts (COA) information, and perform the functions of HR, Position Administrator and Absence Processor in Quantum;
- Maintain UNV staffing tables;
- Collect background information for submissions to the Compliance Review Panel (CRP) and the Compliance Review Board (CRB);
- Provide support in overseeing status of leave of staff and follow-up as necessary;
- Provide support in the implementation of the internship programme at UNV HQ;
- Maintain proper filling system for HR records and documents and serve as Portal/Intranet focal point for HRS.
Staff performance management, capacity development and learning
- Support the preparation and organization of the annual Talent Management Review Group meetings;
- Support in the monitoring of delivery and expenditures related to learning programmes, and gather and review supporting documents for payment;
- Provide logistical and administrative support in the planning, preparation and delivery of onsite and virtual learning programmes and capacity development initiatives for UNV staff;
- Support the design, production and dissemination of communication materials, flyers, and other information resources to promote the usage of learning programmes for UNV staff;
- Perform maintenance, system administrator and user support functions for the talent performance and learning systems and tools used by UNV.
Administrative support
- Monitor expenditures and produce budget and expenditure reports on projects owned by the HRS;
- Provide support in procurement-related processes;
- Support leave management for the section
- Other related duties may be assigned.
Competencies
Core competencies
Achieve Results
- Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively
- Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
- Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
- Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
- Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
- Demonstrates compassion/understanding towards others, forms positive relationship
Enable Diversity and Inclusion
- Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Knowledge Generation
- Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Working with Evidence and Data
- Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Communication
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Recruitment design and management
- Knowledge of, ability to design and manage end to end recruitment process
Managing compensation and benefits
- Knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.
Digital L&D
- Ability to use technologies and leverage them for learning.
Required Skills and Experience
Education:
- Secondary education;
- Specialized training/courses in business management and/or human resources;
- University degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 5 years of work experience, including at least 2 years in human resources related matters or/and employment procedures and entitlements;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
- Experience in handling of ERP systems or cloud-based HR solutions, in particular for recruitment, administration of benefits and entitlements and talent management is highly desirable.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
- Only short-listed applicants will be contacted;
- The successful candidate will hold a UNDP letter of appointment;
- This post is for local recruitment only. It is open to the citizens of the European Union (EU) member states or holders of residence and unlimited work permits for Germany. All travel, interview and relocation costs, if any, incurred to take up appointment at the duty station in Bonn are at the expense of the applicant.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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