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US Mission to NATO Hiring for Administrative Clerk Job at Bruxelles Full Time
- Open to the public
Open to U.S. Citizens only.
!!! Exception to post policy: inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving a post to apply!!!
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is full-time – 40 hours per week (FMA/PSA)
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Duties
Serves as the Administrative Assistant for the Operations (OPNS) Directorate within the Office of the Management Advisor (MGT), U.S. Mission to NATO in Brussels, Belgium. Performs a full range of administrative duties and executes a variety of special assignments in support of the mission and functions of the office including: task management, suspense system and data base management, conference room management, conference and visitor support services and records management for the organization; the administrative and clerical work for the office; maintaining calendars, scheduling appointments, meetings, and conferences; receiving phone calls and visitors and referring them to an appropriate staff member and interacting with military and civilian members of NATO, USNATO and multiple other USG Agencies.
Qualifications and Evaluations
EXPERIENCE: Must possess a minimum of one year of executive administrative, office support experience.
JOB KNOWLEDGE: Knowledge of the capabilities, operating characteristic and advanced functions of various office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets. Knowledge of the nature and capability of different software packages and the integration compatibility among different software types. Basic working knowledge of the organization, functions, and operations of the U.S. Department of Defense, and/or the U.S. Department of State.
Equivalent of high school diploma.
Fluency in English required. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports. This may be tested.
SKILLS AND ABILITIES:
Qualified typist is required (minimum of 50 wpm). MS Office Suite. This can be tested.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
All candidates must be able to obtain and hold a secret clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
- Residency and/or Work Permit
- equivalent of High School diploma (preferably a copy recognized by Belgian/U.S. authorities, if available)
- Certificate or License
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.