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US Office of the Solicitor Looking for Administrative Assistant at Washington, DC Full Time

Duties

These positions are located within the Department of the Interior, Office of the Solicitor, Division of Administration, Branch of Administrative Operations and Planning, and the Division of General Law, Office of the Associate Solicitor, duty stationed in Washington, D.C.

At the full performance level (GS-8) the major duties of this position include, but are not limited to the following:
1. Assists in establishing internal procedures for administrative operations.
2. Responds to information requests; compiles and summarizes data; and identifies inaccuracies or anomalies in the records.
3. Tracks, verifies, and certifies time and attendance for staff, resolving discrepancies when necessary.
4. Prepares correspondence, reports, briefings, documents, etc., for staff, ensuring compliance with applicable signatures, procedures, and protocol.
5. Advises staff on travel rules, regulations, and procedures; prepares travel authorizations; makes travel arrangements; prepares or reviews travel vouchers.
6. Develops and maintains accountability and security procedures for property and equipment; and purchases supplies, equipment, and services using appropriate methods.
7. Screens publications, including advance reports, for items of special interest to either the staff attorneys, calling such items to their attention, especially current decisions, publications, and press releases dealing with their area of responsibility.
8. Maintains electronic case filing system to store and retrieve records.
Telework:
The Office of the Solicitor has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
Work Environment:
Work is performed in a typical office setting. The work area is adequately lighted, heated, and ventilated.
Salary Information:
GS-07: $55,924 – $72,703 per annum
GS-08: $61,933 – $80,510 per annum
First time hires to the Federal government normally start at the lower salary range of the grade level.
This vacancy may be used to fill additional positions as vacancies become available.
This vacancy is also announced as SOL-DGL-24-FS-036(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.

Requirements

Conditions of Employment

Key Requirements:

  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Selectee may be subject to serving a one-year probationary period.
  • You will be required to have federal payments made by Direct Deposit.
  • You must submit ALL required documents and a completed questionnaire.
  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Qualifications

To qualify for this position you must meet the Specialized Experience for the series/grade to which you are applying.
GS-07
Specialized Experience:
To qualify for the GS-07, you must possess at least one full year of specialized experience equivalent to at least the GS-06 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) Maintaining a calendar for the office and/or management;
2) Utilizing a computer program to finalize correspondence, reports, and/or presentations;
3) Managing office supplies by tracking inventory and purchasing new supplies; and
4) Assisting in the coordination and processing of travel authorizations and vouchers in accordance with established rules, regulations, and procedures.
MUST MEET AT LEAST THREE OUT OF FOUR.
GS-08
Specialized Experience:
To qualify for the GS-08, you must possess at least one full year of specialized experience equivalent to at least the GS-07 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) Maintaining a calendar for the office and/or management.
2) Utilizing a computer program to finalize correspondence, reports, and/or presentations.
3) Managing office supplies by tracking inventory and purchasing new supplies.
4) Coordinating and processing travel authorizations and vouchers and advising staff on travel regulations and procedures.
5) Utilizing an automated tracking system for the processing and/or signature of documents.
MUST MEET AT LEAST FOUR OUT OF FIVE.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp
You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

Education cannot be used as a substitution for experience.

Additional information

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.
A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
Agency Benefits:

Working for the DOI, Office of the Solicitor offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System.

SOL has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.

For additional information on telework you may access the Department of Interior’s Telework Handbook at https://www.doi.gov/telework/policies.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required Documents

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume
Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15.
NOTE: Applicants claiming veterans preference (TP, CP, CPS) must submit a copy of your DD-214, “Certificate of Release or Discharge from Active Duty,” (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).
You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education – accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https://www.bsee.gov/careers/usajobs-assistance OR https://www.boem.gov/about-boem/boem-employment.
If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran’s preference) on the rating criteria for this position.

Job Overview

  • ID: 220481
  • Date Posted:
  • Job Title: US Office of the Solicitor Looking for Administrative Assistant at Washington, DC